J-1 Visa Application

Your J-1 Visa application process begins by creating your profile on MyIntraxPortal. Your profile includes your personal information as shown on your passport, your educational background, professional experience, and details about your future U.S. host company.
To allow us to contact your host company and collect the required documents, please make sure to complete the “Placement Information” section of your online application.

You can stop the registration at any time and continue later or change information. The start and end dates for your internship in the USA can also be postponed in accordance with your host company until the DS-2019 has been issued. Your MyIntrax profile serves as a communication base throughout your program.

• Copy of your passport: Page with personal data only. If you are a citizen of a member of the “six-month club“, your passport only needs to be valid as long as you stay in the USA. For all others, it needs to be valid for six months beyond the program end date.

• English c.v./resume: American format starting with the most recent academic status/work experience
• University Letter: Only applies to interns who are current university students. If your university letter/school certificate is not in English, please also upload a translation (you may translate it yourself. Intrax does not require an official or certified translation).
  
• Degree/Graduation Certificate: Only applies to recent graduates and trainees. If not already in English, please upload a translation (you may translate it yourself. Intrax does not require an official or certified translation).
  
• Transcripts: Please upload your latest transcript listing your current courses.
• Proof of Financial Responsibility:
  If your host company pays you less than $2000 per month, we need a financial statement. You can either:
  - Ask your parents or another first-degree relative to fill in and sign the Letter of Guarantee
  OR
  - ask your bank to complete the Financial Statement
  OR
  - provide your own bank statement. Please note that the statement needs to be in English and that the amount has to be noted in US$ as well. The documents need to be typewritten and signed.
• Prior Visa:
  If you have held previous U.S. visa(s), please upload a copy of the relevant passport page(s).
• Upload Terms & Conditions: Please sign and upload the Contract J1 Visa Service USA.
  To be signed later via DocuSign: Intrax Internships Terms and Conditions.
• Additional document: If your internship is unpaid or pays less than the local minimum wage, please complete this questionnaire: https://forms.office.com/e/f7ugLTg8N5. If your compensation meets our eligibility requirements, please upload on your application the required document listed at the end of the form.

To allow us to contact your host company and collect the required documents, please make sure to complete the “Placement Information” section of your online application.

After receiving and reviewing your documents, as well as those submitted by your host company, Intrax will schedule a phone or Microsoft Teams interview with you. The purpose of this interview is to confirm key information, including your program dates, identity details, English language proficiency, and professional and/or academic objectives. It is also an opportunity for you to ask any questions about the program or application process.
Following the interview, you will receive your program fee invoice via email. From this stage onward, your agreement with Intrax becomes binding.

Upon receipt of your payment, our U.S. office will conduct the final review of your application. As part of this process, your future host company will be contacted to complete a validation call or, when required, an on-site visit. This step is mandatory for the approval of your application and the issuance of the DS-2019 form.
Once the review has been completed, you and your future supervisor will receive the final version of the DS-7002 Training Plan for electronic signature via DocuSign.
If you and your host company respond promptly to our requests, your DS-2019 form is typically issued and sent via email within 2 to 3 weeks after receipt of your payment.

Upon receipt of your DS-2019 form, you will be able to schedule your visa interview at the U.S. Embassy or Consulate. Intrax will provide you with a detailed guide explaining how to:

• Download your SEVIS fee received (paid by Intrax)
• Complete and submit your DS-160 form
• Pay your consular/MRV fees (185USD)
  
• Schedule your visa interview appointment
  
• Prepare your documents for the appointment at the U.S. Embassy
  

The interview at the US Consulate usually only takes a few minutes. You cannot bring a smartphone or other electronic devices to your appointment. So print out all documents in advance and bring them with you in a folder to keep them clean and tidy:

• Passport (valid for at least the duration of the program)
  
• DS-2019 Certificate of Eligibility (remember to sign it)
  
• DS-7002 form/Training Plan
• SEVIS I-901 form = payment receipt of your SEVIS fee (paid by Intrax)
• DS-160 Confirmation page
• Appointment confirmation
• One 5 x 5 cm (2 x 2 inches) color photo taken within the last 6 months

During your visa interview, you may be asked to provide evidence of your ties or commitments to your home country (such as studies, future career plans, or family obligations) in order to demonstrate your intention to leave the United States after completing your program. As a nonimmigrant visa applicant, you are required to depart the United States at the end of your program.

After your embassy appointment, and if your visa application is approved, your passport with the J-1 Visa will be returned either to a designated pickup location or to your personal address, depending on the delivery option selected. This process typically takes 5 to 7 days after the interview.

We strongly recommend that you do not book your flight ticket until you have received your J-1 Visa. Please note that Intrax cannot influence or guarantee embassy appointment availability, individual interview waiting times, visa processing times, or any delays outside of our control.

On your MyIntraxPortal, you will have access to a comprehensive Exchange Visitor Resource Library, containing important information and resources to help you prepare for your departure and complete the required procedures after your arrival in the United States.

Upon arrival in the U.S., you should be prepared to present your passport containing your J-1 Visa and your DS-2019 form. You will also need to provide your initial U.S. address.

Please complete the “Check-In” section on your MyIntraxPortal within 3 days of your arrival in the United States. This check-in is required to activate your J-1 Visa and medical insurance coverage. Failure to complete this step may result in the termination of your J-1 status, requiring you to leave the United States.
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Throughout your program, you will receive regular notifications (monthly check-ins) to help us stay informed of your well-being and ensure that your program is progressing successfully.