Host Company Guidelines for J1 Visa programs
Review details about your host company in the USA, including all eligibility criteria and internship requirements.
Internship in the USA
As a U.S. Department of State designated J1 Visa sponsor, Intrax issues the DS-2019 for companies and corporations of all sizes, law firms, government institutions, non-profit organizations, galleries etc. If a host company has not worked with Intrax before or if they have never hosted an international intern or trainee, we are happy to get in touch and answer all questions. We will be glad to assure the company that the paperwork involving a J1 Visa application will not take much time and that it will be free of charge for the company.
We provide:
Visa sponsorship by a U.S. Department of State designated J1 Visa sponsor
Exceptional support for both the company and the participants from start to finish with our global network coupled with local staff
J1 Eligibility Requirements for U.S. Host Companies
We will need to verify, that a host company fulfills the requirements listed below:
The internship or training offered will directly relate to the J1 Visa applicant’s studies/profession.
In case the company wants to host more than 1 J1 intern/trainee at the same time (regardless of the specific J1 sponsor for each intern), there must be 5 fulltime employees per 1 J1 Intern/Trainee (5:1 ratio).
There will be a designated supervisor on site.
Suitable office space is available.
At least half of the employees are U.S. citizens.
The language spoken at work and the company website is English.
The internship or training comprises 32 hours minimum per week and entails not more than 20% of clerical work.
The annual revenue is at least $ 3 million OR the company has at least 25 employees on site OR the company has already hosted a J1 Intern or Trainee with Intrax as the sponsor and has not changed the company seat. Alternatively, Intrax needs to conduct a company visit (On-Site Visit) for an additional fee, usually paid by the Intern / Trainee.
Proof of Worker Compensation Insurance covering Interns and Trainees or proof of an alternative, equivalent insurance or proof of official exemption from being obliged to carry such insurance or self-insured.
In the field of Hospitality, only 4 and 5-star hotels and resorts and fine dining restaurants are permitted.
Let Intrax assist you
We are happy to help companies and interns along the way. If you have any questions please contact us.
Proof of a Host Company’s Compliance
As a J1 visa sponsor, we are obliged to confirm and document that we have verified compliance. We get in touch with every host company and ask for documents and a phone call, and - if needed -, we visit them on-site. This visit is of no cost to companies. The costs are usually covered by the intern.
Documents Confirming Eligibility
We will provide you with all necessary documents for you and your host company to fill in and sign.
DS-7002 Internship Training Placement Plan
It contains information such as the Employer ID number EIN, number of employees, annual revenue, website, qualification of supervisor and an outline of the goals, tasks, projects and methods of supervision during one or several phases of the internship or training. Trainings must comprise of at least two phases so that a professional development is clearly planned. No training module may exceed four months. For interns, only one phase of the DS-7002 has to be filled in independently of the duration. (Exception: In Hospitality & Tourism, interns also have to go through several internship phases.)
Signed Host Company Agreement
The Host Company Agreement outlines the responsibilities, goals and requirements of a J1 internship or training program according to the U.S. Department of State.
Professional support for international internship programs
We Confirm a Placement!
Upon having received both documents and checked the company’s website, Intrax schedules a so-called validation call with the primary supervisor to confirm the placement for our participant and to ensure that the supervisor understands the goals of a J1 visa program.
We Monitor the Program Quality
During the program, Intrax will ask the supervisor to provide feedback to evaluate the internship’s success. These notifications go out at least during midterm and at the end of the program. More often depending on the length of the participant's stay.
We Double-Check Eligibility
Intrax only schedules an on-site visit at a host company, if the annual revenue is less than $3 million AND the company has less than 25 employees on site AND the company has not hosted a J1 intern or trainee with Intrax as the sponsor before.