Host Company Eligibility
Review details about your host company's eligibility criteria and position requirements.
Internship in the USA
As a U.S. Department of State-designated J-1 Visa sponsor, Intrax issues DS-2019 forms for companies and corporations of all sizes, law firms, government institutions, non-profit organizations, galleries, etc.
If your future host company has not previously worked with Intrax or has never hosted an international intern or trainee, our team remains available to support both you and your U.S. host company with any questions regarding the J-1 program, eligibility requirements, and the application process.
We provide:
Visa sponsorship by a U.S. Department of State-designated J1 Visa sponsor
Exceptional support for both the company and the applicants from start to finish, thanks to our global network and local staff
J-1 Eligibility Requirements for U.S. Host Companies
We will need to verify, that a host company fulfills the requirements listed below:
The internship or training offered will directly relate to the J-1 Visa applicant’s studies/profession.
In case the company wants to host more than 1 J-1 intern/trainee at the same time (regardless of the specific J-1 sponsor for each intern), there must be 5 full-time employees per J-1 Intern/Trainee (5:1 ratio).
A dedicated, full-time supervisor will be available on-site throughout the program.
A suitable professional office is available (a private office located in the supervisor’s personal residence is not acceptable).
The training Site of Activity (SOA) must have at least 50% American employees.
The language spoken at the office and on the company website is English.
The internship or training must be at least 32 hours per week, with no more than 20% clerical work.
If the host company generates less than $3 million in annual revenue and has fewer than 25 full-time employees, Intrax will conduct an on-site visit.
The host company must have Workers’ Compensation Insurance or a legally valid exemption. In most U.S. states, companies are required to provide this coverage for their employees and interns and trainees.
In the field of Hospitality, only 4 and 5-star hotels and resorts and fine dining restaurants are permitted.
The position must be paid at least at the local minimum wage level. Exceptions for teaching programs and mandatory academic internships may be considered on a case-by-case basis.
Let Intrax assist you
We are happy to support both host companies and applicants throughout the process. If you have any questions, please feel free to contact us.
Proof of a Host Company’s Compliance
The J-1 Visa process does not involve any cost for the host company, as applicants generally cover the program and visa-related fees.
Required Documents
Intrax will contact your future host company by email to collect the documents required to review and approve your application. When registering on MyIntraxPortal, please make sure to complete the “Placement Information” section of your application.
DS-7002 Internship Training Placement Plan
The Training Plan serves as your internship or training agreement with the host company. It outlines your program dates, responsibilities, supervisor’s name, compensation (if applicable), weekly working hours, and key information about the company.
The Training Plan is structured into different “phases.” For the J-1 Trainee category, the host company must complete a minimum of two phases.
Signed Host Company Agreement
The Host Company Agreement is an agreement between the U.S. host company and Intrax that confirms the company’s commitment to comply with J-1 program requirements and provide a structured internship or training experience.
Workers' Compensation Certificate
The host company will need to provide a copy of their workers' compensation certificate or proof of legal exemption.
In most U.S. states (with the exception of Texas), companies are required to cover their employees, interns, and trainees under this insurance policy.
Dedicated support throughout the J-1 Visa application process
Assessing
Position Eligibility
After receiving and reviewing the required documents from the host company, Intrax schedules a validation call or on-site visit with the future supervisor to confirm the eligibility of the company and position, and ensure that the supervisor understands the objectives and requirements of the J-1 Visa program.
Monitoring Program Success
During the program, Intrax will ask the supervisor to provide feedback to evaluate the internship/training’s success. These evaluations are typically sent at the midpoint and at the end of the program (more frequently for longer program durations).
Ensuring a Suitable Training Environment
In accordance with U.S. Department of State requirements, if the host company has annual revenue of less than $3 million and fewer than 25 full-time employees, Intrax will conduct an on-site visit to confirm that the workplace environment is appropriate for the program.